Welcome to the European Transport Documents Database System (ETDDS). This FAQ covers common questions about the system, its purpose, usage, security, and support. If you don’t see an answer to your question, please contact the ETDDS support team.
ETDDS is a centralized, cross-border database designed to store, manage, verify, and share transport-related documents across European jurisdictions. It aims to streamline processing, reduce duplication, and improve transparency for authorities, enterprises, and researchers.
Documents that certify aspects related to the transport of goods or individuals (e.g., bills of lading, transport permits, vehicle registration documents, or other regulatory proofs as defined by participating jurisdictions).
Access is granted through an institutional account. Your organization’s administrator will request user accounts for you. You’ll receive onboarding steps, including identity verification and role assignment.
Permissions are role-based and can be scoped to namespaces (e.g., country, region, or regulatory domain). Access can be time-bound and audit-trailed.
Yes, via secure remote access. Multi-factor authentication (MFA) and IP-restriction policies may apply, depending on your organization’s security posture.
Transport certificates, attestations, test reports, patent disclosures, classification documents, and any regulatory evidence supporting transport claims, along with their metadata.
Documents are stored in namespaces (e.g., by country or regulatory domain) with structured metadata: title, applicant, issuer, issue date, expiration, status, version, and related linked records.
Yes, but amendments typically require re-validation and may create a version history to ensure traceability.
Each document has versioned records. Changes create a new version while preserving previous versions for audit purposes.
Digital signatures, hash checks (e.g., SHA-256), and audit trails are used to ensure integrity and non-repudiation.
SEARCH by keywords, document IDs, applicant names, issuer, date ranges, status, and metadata filters. Faceted search helps refine results.
Yes, export options exist for standard formats (PDF, XML, JSON, CSV) with configurable fields. Exports respect access controls and data minimization rules.
ETDDS supports APIs for interoperability with national registries, ERP systems, and regulatory portals. OAuth2 or similar mechanisms handle authentication.
Access to personal data is restricted to authorized roles. Data minimization and anonymization are applied where appropriate. Compliance with GDPR and applicable local laws is maintained.
Encryption at rest and in transit, MFA, strict access controls, regular security audits, and incident response procedures.
Immutable audit logs record user actions, document changes, and system events. Regular internal and external audits are conducted.
ENDDS has backup and disaster recovery plans, with defined RTOs (Recovery Time Objectives) and RPOs (Recovery Point Objectives).
Where required, yes. Access is limited to authorized personnel. Personal data handling follows GDPR and local regulations.
Researchers may access aggregated or de-identified data unless there is a justified need for raw personal data, which would require additional approvals.
Respect data access rights, maintain credential security, report suspicious activity, and adhere to organizational policies and ENDDS terms of use.
Maintenance, Support, and TrainingRegular software updates, security patches, and feature enhancements are deployed with change management processes.
Yes. Interactive tutorials, webinars, and documentation are available. Regional training sessions may be offered by your national regulator or domain administrator.
Use the Support Portal to submit a ticket. Include relevant details: user role, affected module, screenshots, and steps to reproduce.